Studio Rental Terms and Conditions

By engaging to rent PhotoSpace (herein after referred to as the “Company”) photography studio you, the undersigned (herein referred to as the “Renter>”), hereby state that you have read, fully understand and agree to be bound by the following terms and conditions.

1. Payment:

Renter will provide full payment for all reservations of studio space in US funds. Renter’s date will not be held until this payment is received and cleared. Payment is not refunded unless notice of cancellation is made at least 48 hours before Renter’s reservation date. Please see cancellations and postponements of reservation.
If the The company must cancel Renter’s reservation, Renter will receive a full refund. Payment for Renter’s rental must be received before Renter’s reserved time begins or at the time of reservation. Company reserves the right to refuse reservations at its sole discretion.
Cancellations: Renter’s is responsible for payment of all expenses incurred up to the time of cancellation of the assignment, plus 50 percent of the fee; however, if notice of cancellation is given less than two 2 business days before the rental date, Renter’s will be charged 100 percent fee.
Postponements: Unless otherwise agreed in writing, Renter’s will be charged a 100 percent fee if postponement of the assignment occurs the day of the rent and 50 percent fee if postponement occurs 1 week before date of the rent.

2. Length of Use:

Two hour minimum rental. Studio cleanup must be completed by the end of the rental period. If the studio is not satisfactorily returned to the state it was prior to the rental period, a clean-up fee will be assessed of $150.00. Overtime will be calculated in increments of 15 minutes beyond the contracted end-time of the rental period when renter is either still using or cleaning up the studio space. Overtime fees will be assessed as per the PhotoSpace prorated hourly rate. Do not arrive late – Renter’s rental time begins promptly at the designated starting time and ends promptly at the designated ending time. There will be NO exceptions to this so don’t ask.

3. Terms of Use:

Use of our studio and our equipment is AT RENTER’S OWN RISK. Renter hereby waives rights to seek legal redress for mishaps, accidents, and/or loss while on our premises. Renter agrees to leave the studio and adjacent grounds in the same condition as they were when Renter arrived. Renters are solely responsible for any legal infractions Renter or members of Renter’s party make during the conduct of the shoot, be they in our studio or elsewhere on the grounds. This includes all other violation or citations, and legal action resulting from the conduct of the shoot, taken at whatever time. Renter agrees to hold harmless PhotoSpace. its owner, agents, representatives, and contractors acting on its behalf for any loss, accident, or injury to Renter’s self or anyone who accompanies Renter while on our premises. Renter agrees to be solely responsible for the conduct and welfare of all persons accompanying Renter while on our premises. Renters are solely responsible for the safety and well-being of any party Renter engages. Renter understands that if the Company observes dangerous, pornographic, or negligent practices or activities the Company reserves the right to stop the shoot and require Renter and Renter’s party to leave immediately — HOWEVER, Company assumes NO RESPONSIBILITY to act in such cases. Renter agrees to hold PhotoSpace. its agents, representatives, and anyone acting on behalf of Company completely harmless from any action, legal or otherwise, that results from Renter’s conduct. Renters are solely responsible for verifying that all models employed during Renter’s rental period are of legal age for the activities they are to be engaged in. Company has no responsibility to determine or verify the age of participants in the renter’s activities but reserves the right to end those activities if it becomes aware that legal age violations are on-going. Renter agrees that a Company representative can be present in the studio at all times Renters are using it.

4. Equipment:

Company agrees to provide equipment in good working order, but makes no special guarantees as to said equipment’s functionality or suitability to Renter’s purposes. Company is not liable for acts out of its control that affect the shoot, such as power outages, weather or emergencies. In such cases, Company will refund a prorated portion of Renter’s payment.

5. Arbitration:

If the parties are unable to resolve any controversy or claim arising under this Agreement, they agree to submit the dispute or claim to binding arbitration subject to the commercial arbitration rules of the American Arbitration Association. This arbitration will take place in Memphis, Tennessee. The parties further agree that any such controversy or claim shall be submitted to one arbitrator selected from the panels of arbitrators of the American Arbitration Association, that they will faithfully observe this agreement and the Rules, and that they will abide by and perform any award rendered by the arbitrator, and that a judgment of the court having jurisdiction may be entered on the award.

6. Miscellany:

This Agreement incorporates the entire understanding and agreement between the Client and the Company. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. The laws of the State of Tennessee shall govern this Agreement. The parties have read both this entire Agreement, agree to all its terms, and acknowledge receipt of a complete copy of the Agreement signed by both parties. Each person signing as Client below shall be fully responsible for ensuring that full payment is made pursuant to the terms of this Agreement.

7. Damage

Renter shall be solely responsible for any damage or theft to Company’s property or equipment that occurs during the time Renter or his or her party occupies the Premises. Renter agrees to pay reasonable additional repair costs to bring damaged equipment back to working condition. Renter agrees to pay for damage to the Premises including spills, excessive wear, marks or stains on furniture, fixtures or painted surfaces. Any item within the PhotoSpace inventory found missing after the rental period will result in replacement cost being assessed to the Renter.

8. Smoking

Smoking is not allowed. If evidence of smoking to include scent exists inside the space, a $300 cleaning fee will be assessed to the Renter.

10. Children

All children must be supervised at all times

11. Flame, Fire or Pyrotechnics:

Open flame, fire and pyrotechnics are prohibited at all times inside the facility and within the grounds of PhotoSpace.

13. Renter responsibility:

The Renter is responsible for all activities of Renters Party brought into the studio or premises and any infraction to this agreement to include any fee assessment.
Its is strongly encouraged that the renter seek usage agreements and model releases for all participating parties in the photo shoot. Generic Model release document could be found here.